Chelsea Buns Creative Wedding Cakes – Terms and Conditions
You agree to pay Chelsea Buns Creative Cakes the price as quoted on your confirmation booking form and invoice.
Bookings and Deposits
All Orders and Booking Dates are only secured with a non-refundable deposit. Quotations are valid for 28 days from date of issue. Unfortunately, due to the high demand for bookings, it is not possible to reserve you day prior to the payment of the deposit.
There are no hidden charges whatsoever. Additions to the agreed quotation are chargeable, dependant on time involved and cost of materials. Once deposits are received and cleared your booking date will then be fully secured. All wedding cake orders require a non-refundable deposit as detailed within your booking confirmation and invoice.
The full balance is due no later than 4 weeks prior to the cake delivery date as specified on your confirmation booking form. On your initial invoice and any subsequent invoices, the date of the full balance will be included and a reminder of the final amount will be emailed to you no less than 7 days before final payment is due. Failure to make payment of the remaining balance may result in your order being cancelled and your date being made available to someone else.
While every effort will be made to keep your order on track, late payment of the final balance may result in Chelsea Buns being unable to complete your cake by the required date.
Payment methods accepted are Cash, Cheque or bank transfer. Cheques are to be made payable to Chelsea Buns Creative Cakes and sent to the address above. Please allow an additional 5 days for cheques to be banked and cleared. Please write your name, address and wedding date on the rear of your cheque.
Direct bank transfer can be made to the following account:
Chelsea Buns Creative Cakes
Account no: 84662425
Sort Code: 558107
Late or non-payment
Late or non-payment could result in loss of your booking date. In the event of a late or non-payment, the order will not proceed until alternative funding has been agreed and payment made in full. In these circumstances completion of the order on the required date cannot be guaranteed and becomes subject to availability. Every effort will be make to complete your order by the date initially agreed, however, Chelsea Buns cannot be held responsible for delays to completed order should this be due to late or non-payment.
Unless otherwise requested, wedding cakes will be delivered and set up at the agreed venue on the required date as stated on the confirmation booking form. The cost for delivery and set up will be included within your confirmation booking form.
If we cannot deliver the cake because there is no one to receive it or if the venue details are incorrect the cake will held for a maximum of 24 hours at my address. Should the cake not be collected or is unable to be delivered after this period, Chelsea Buns has the right to resell the cake.
Should you request to collect your cake, Chelsea Buns cannot take any responsibility for any damage sustained to the cake during transport, delivery and subsequent set up at the venue. The cake becomes the sole responsibility of the customer once it has left my premises.
For wedding cakes, set up at the venue will occur at an agreed time with the venue. The cake will set up in line with the details on the booking form and in the final location at the venue. The cake will be photographed in situ before we leave the venue and inspected by the venue management, Wedding Planner or any third party taking delivery etc. Any damage sustained to the cake after this time is the responsibility of the venue and not Chelsea Buns. Chelsea Buns are not responsible for any repairs as a result of damage sustained at the venue as a result of failure to follow instructions/advice we may give in respect of storage or setting up or further transportation of the cake.
Cancellation of your wedding cake 12 weeks or more prior to your wedding date or requested date, will result in the deposit being retained only. The initial deposit is non-refundable in any circumstances. Cancellations made 5-11 weeks before the agreed date, 50% of the remaining balance is due to cover the cost of any works already undertaken to create the unique elements of your cake and to cover the cost of any special items or supplies that have been purchased to complete your cake. Cancellations made 4 weeks or less before the agreed date will result in the full balance being retained. If the balance has not yet been paid, payment in full will be required.
All cancellation must be made in writing to :
Chelsea Buns Creative Cakes
9 Hughenden Reach, Tovil, Maidstone, ME15 6ZL.
Verbal phone cancellations will not be binding.
Change of Wedding Dates
If for any reason you have to re-arrange the date of your wedding, we will try our best to accommodate these changes without any additional charges provided sufficient notice is given. If we are fully booked on your new wedding date and cannot provide the wedding cake, it will not be possible to refund your deposit.
The limiting factor with any cake provision is usually the cake set-up. As a compromise it may be possible to provide you with a cake prior to your wedding date, but under these circumstances it will become your responsibility to collect, deliver and set up the cake at the venue. If you cancel your wedding cake order with us after requesting a date change, no refunds will be made to you (the client) under any circumstances.
Chelsea Buns have a range of cake stands and knives available for hire. All stands require a deposit in addition to a hire charge which is fully refundable on return of the hired stand. The hirer is responsible for returning the hired equipment to Chelsea Buns within the agreed timescales. Any damages will be deducted from the deposit. In the event that the damages are excessive, or a loss has occurred then the deposit will be retained.
Chelsea Buns will, when agreed, enter into a 3rd party hire agreements for cake stands/knives, however, additional costs will be incurred to cover our time and costs in arranging the hire. The client will be fully responsible for any holding deposit required in 3rd party hiring.
Any special request such as “no nuts” will be met wherever possible. However, whilst your chosen cake will not be made with nuts or nut product, no absolute nut free guarantees can be given, as some ingredients are not guaranteed nut free by the manufactures.
In addition, your cake will be made in a premise which handles nuts, Chelsea Buns cannot guarantee absolute nut free. Allergy information will be provided with all orders.
Whilst every effort is made to match colours for icing, ribbon, flowers and other decorations, it is not always possible to match them exactly. Colours will look different in different light (natural, artificial and time of day), on different devises and are also subject to personal interpretation. Chelsea Buns colour interpretation is final.
Naked & Semi-Naked Cakes
Whilst every effort is made to make your naked cake/semi naked cake as fresh and moist as possible, over time and depending upon the weather and warmth at your venue, your cake may start to become dry. Chelsea Buns take no responsibility for this and will provide the best moist cake possible.
Due to Food Hygiene regulations it is not possible to use fresh cream or any cream cheese based fillings in these cakes, buttercream or frosting will be used.
Flowers provided by third parties should be provided with the ends sealed ready for insertion into the cake using food safe flower picks or for placing on the cake. Chelsea Buns reserves the right not to use any flowers that are deemed unsuitable or those which have not been prepared appropriately.
Cake Toppers and Cake Stands
We accept no liability whatsoever for toppers provided by someone else that do not fit on the cake. Where a client has supplied or wishes to supply a cake stand or any accessories for the wedding cake, Chelsea Buns will set up the cake as per the instructions detailed within the confirmation booking form. Chelsea Buns cannot be held responsible for any issues with a stand that has not been seen or checked for suitability before set up of the cake. Chelsea Buns reserve the right not to use any cake stand supplied by the client or the venue that we feel will not support the cake. In this event we will place the cake directly on the table. Every effort will be made to adhere to the set up instructions as detailed within the confirmation booking form however, in circumstances where this is not appropriate, Chelsea Buns decision on set up will be final. Items required for use or to be set up with the cake must be at the venue prior to delivery
and set up of the cake.
In the highly unlikely event you have cause to complain, no cake must be eaten. You (or the venue) must call us immediately and we will collect the cake (if possible) or the cake must be retained (await instructions from us). If the cake is eaten, either wholly or partly (i.e. more than a couple of mouthfuls) we cannot accept any complaint.
Weather / Traffic
Should we be physically unable to deliver your cake in circumstances such as and not limited to: snow, flood, Operation Stack, traffic jams & road closures, hurricane, accidents, we will inform you as soon as possible. We will explore all other roads in order to get you your cake but accept no liability for our inability to deliver the cake or lateness under circumstances that are unforeseen or out of our control.
Storage of Fruit Cakes
Chelsea Buns cakes do not support the storage of fruit cake beyond a few weeks of your wedding. Should you decide to keep it for longer, you do so at your own risk. If you intend to keep the fruit cake, please notify us at the time of booking so we can ensure that the fruit cake is sealed and not punctured in anyway by decoration or by stacking. We take no responsibility should you decide to keep the cake without informing us, especially if you have chosen the tier to be any
tier other than the top one.
Storage of your Wedding Cake after delivery
Chelsea Buns recommends that your cake be eaten within a day or two of your wedding, if it has been wrapped well and stored in a sensible way. However, Chelsea Buns takes no responsibility for how you store the cake after your wedding or for the condition of the cake going forward.